Asset Management Software helps effective management of company’s assets

Asset management involves management of a company's assets by a team dedicated completely for this task. The company's assets, besides its capital portfolios, additionally entail its infrastructure, plant, property, and human resources.

For instance, consider a situation wherein these assets need to be managed manually. These will be really cumbersome and involve some disadvantages. Firstly, the probabilities of human error increase, not to forget the consumption of the time of the professionals involved. This in turn leads to waste of resources as well as the resulting inefficiencies that decelerate business returns.

The solution to this issue comes from asset management software. The software is designed to monitor company's assets, offer analysis, and thus turn out to be an efficient tool in managing a company's resources. Stated more precisely, asset management software assists to keep track, monitor and analyze business processes as well as resources. It automates the all the tasks which were earlier manually done. This, in turn, enables you to accelerate the work and minimize errors.

Yet another advantage is that people who are associated with manual file management could be diverted to a lot more productive work. Furthermore, skilled professionals will save time in looking for essential information.  This leads to the optimum usage of resources, thus adding to the productivity of the company.

As mentioned, asset management entails the management of all assets in an organization by a professional team. So, to manage these assets, the team essentially ought to know what the assets of a company are. This is where the role of the asset management software comes into picture.

The Asset Management software helps keep a track of an asset. This comprises of its initial purchase value, operating costs, service costs, depreciated value, and upgrades.  The team can then utilize this information to analyze the present value of the asset. The information could also assist the company charge individual departments for the utilization of that asset. The existing value as well as condition of an asset can even help the procurement department of a company wherein the people can determine whether the asset is in a usable condition, requires upgrades, or requires to be replaced altogether.

Asset management software is excellent equipment for a company to handle its assets, analyze data and arrive at business decisions. The asset data is put into a central easy to access repositories. The individual departments could access it by means of the company's intranet. The precise data, accessed at a click of the mouse, may lead to more efficient decisions in addition to a superior management of a company's assets.

CAFM Helpdesk – A Crucial Facility Management Functionality

An efficient helpdesk facility is a key component of any successful facilities management functionality. It is essential that calls are managed properly and challenges are handled based on service levels so as to fulfill client expectations as well as illustrate operational efficiency. CAFM Software comprises of an automated help desk solution for effective call handling as well as rapid fault rectification.

CAFM Software facilitates helpdesk team to log, monitor as well as report on asset or service-related incidents with optimum pace, so that a service provider or in-house contractor is utilized proficiently and that client service levels are assessed and maintained. Tasks are processed by means of the system as well as their status tracked as they progress to accomplishment.

Web-based CAFM Software eradicates distance as well as time zone constraints by facilitating a 24/7 helpdesk service. This reduces pressure on centralized helpdesks by providing building users, site-based operatives as well as external contractors with the tools which they require to log, manage as well as supervise operational activities, from remote location, via internet.

A powerful CAFM Software system will offer an intuitive, dynamic as well as user friendly interface which allows prompt job logging and eliminates the possibility of errors. The CAFM Helpdesk will record and manage information like location details, work types, service record, maintenance contracts as well as service level agreements.  It can schedule tasks and manage automatic contractor as well as stakeholder notification. Additionally, CAFM Software will prioritize work, determine recurring calls and handle reactive job financial information. Job records are date/time stamped at every phase as they proceed towards accomplishment. Certain CAFM Software systems facilitate quotations management functionality, which enables to review and compare submitted quotes, that allows the selection of the most cost-effective contractor.

Most advanced CAFM Software systems offer a superior work assignment structure that allows job requests to be configured automatically to pre-select a service provider depending on the type of asset, service, work type or location. Upon notification a system generated, user-definable job work order could be delivered to the service provider by means of their preferred notification means for instant action. The work order could be together with pertinent documents sent as file attachments like plans, procedures, and images and so on.

CAFM Software facilitates helpdesk operators and managers to keep track of the advancement of all reactive maintenance and service events utilizing powerful management and reporting tools, which allow jobs to be tracked against service level agreements. A CAFM Software system can offer automated job escalations depending on the allocated priority to give advanced alert of impending delays as well as enabling corrective measures to be taken. An in depth reporting functionality will offer configurable reports to handle all aspects of job analysis and contractor performance.

As soon as a job is accomplished, a CAFM Software system will compute the total expense of the repair or service utilizing pre-determined, user-definable labor rates as well as material costs. Sub-contractor invoices could be allocated to, and reconciled against, their associated job record, to allow effective cost management. Thus, CAFM Software substantially enhances operational efficiency as well as minimizes costs pertaining to reactive maintenance management.

How Document Management System is Beneficial?

Any Organization largely depends on information pertaining to business. But can your employees quickly find information they require whenever they need it? In the majority of companies, documents are kept in a number of places such as store rooms, on shared networks or Individual PC hard drives, CDs or Desk drawers. The people who require accessing these documents are usually situated in diverse locations as well.

Document Management System has emerged as an excellent solution for increasing number of businesses - large and small. The proper Document management system will assist your office go paperless which frees up valuable office area which can be put to better utilize as work space for your staff members. Additionally, document management software tends to make your office a lot more eco-friendly.

Document management is an organizational method; it is a technology-based means of storing documents. Documents are kept within a storage space referred to as repository that simplifies managing as well as retrieving the files whenever required. Considering that organizations have different requirements, systems are usually custom made.

Document management generally starts with the electronic document normally we utilize a scanner to convert paper documents into digitized images. When all files are electronic, it happens to be more convenient to organize the information. Additionally, wherein feasible, all new documents are created and saved in a permanent digitized format.

Whenever you ought to retrieve a document from the system, you carry out a search by entering the document's name, the system processes the request and the information is retrieved. Document management systems incorporate security measures to make sure that only authorized users get access. These measures determine which documents specific people will be able to read, and what actions or changes they can make.

Advantages of employing Document Management System

An efficient document management system facilitates companies by making it easier to file, organize, share, retrieve, as well as to secure information.  Employees can also be a lot more productive as they do not need to waste time searching for business critical information. An effective document management system additionally facilitates collaboration, decision, as well as the potential to build upon the work of others.

With a document management system integrated, several people, even those working from home offices or the field, can access as well as work on files simultaneously. Query reconciliation as well as solution is easier, Customer Application Forms documents could be stored for a long period of time without any damages, and Documents cannot get misplaced or duplicated.

Enhanced customer support is yet another significant intangible benefit. Files are at the fingertips of all workforce so that client queries could be answered more rapidly and effectively. Document digitization aids companies as well as governmental organizations to process data conveniently, manual data entry is slow and errors can occur while entering data. Duplication is prevented as well as data could be verified quite easily. Additionally, Companies saves cost in printing as well as copying expenses as well as there is reduced need for onsite as well as offsite file storage space.

Facility Management Software Solutions

Facilities divisions frequently have fragmented and manually operated procedures with a scattered work force. This leads to difficulties in capturing, monitoring, and managing service information as well as recurring maintenance. Moreover, evaluating costs, tracking equipment as well as employee performance is challenging.

Facility Maintenance with Facilities Management Software is a sound, yet hassle-free and effective, alternative to automate the tracking and management of facilities request processes. Employees send requests from a number of sources such as phone, email, web or local mail and the tickets are directed to the appropriate department or individual for work order assignment and accomplishment. Link in pertinent forms and policies; monitors time, costs, work reports and status during the process.

A number of CAFM software’s are specifically developed to serve the needs of a Facilities Management department or service provider operation. CAFM solutions frequently incorporate a wide range of modules that assist coordinate operations, covering functions like Fleet Management, Vehicle tracking, Room booking, Contract Management, Asset Management and a lot more.

Facilities are crucial to a company’s operation and how they deliver products or services. The proper way to manage a facility is to have a strategy in which the manager possesses effective tools for planning. This is the point wherein software developers as well as vendors endeavor to bring about value, and two of these major values are:

• Strategic Focus

Sound facility management software need to be able to support everyday delivery of the company’s services as well as details for reporting. With FM Software, facility managers also have the potential to find out future possibilities as well as work on market assessments, calculate costs of ownership modeling, plan situations, evaluate a number of transactions, and other functions. This provides a facility manager the opportunity to participate in making decisions for the advancement of the company instead of merely helping run the operations seamlessly.

• Configurable Solutions

Amending facility management solutions that were initially designed to provide services in a previously set way utilized to imply having to alter “the code” and led to issues with the present support as well as available updates. The great advantage of facility management software is that nearly all are entirely configurable by the end user. Rather than standardizing around a product, operations can be in accordance with industry practices. Facility managers can spend time to comprehend the things they do and how they can execute them in the most effective way. They can shape the technology for whatever requirements their business or company will have.

Utilizing this cutting edge CAFM software, facility managers have discovered ways to improve operations merely by getting rid of tasks that are not actually productive and those which are found to be redundant. This software additionally assists you to cancel out redundancies, track data better, and have clearer reports.

CAFM - ADVANCED FACILITY MANAGEMENT TECHNIQUE

Computer-Aided Facility Management (CAFM) is a boon to all the Facility Managers which incorporates Facility Management with the help of computer technology .With the advent of technology, Excel spreadsheets have been replaced by CAFM software which fulfils the task of facility management. CAFM is a wide field covering various fields such as space management, sustainability, asset management, employee details and their scheduling according to the project requirements. It assists Facility Manager with the monetary details and helps to maintain the co-ordination between the people to increase the affectivity.

CAFM performs the following core activities:

·         Strategic Planning – It helps to manage space requirements, future scenarios related to portfolio savings, staff detailing and a complete view of the space and occupancy details.

·         Space Planning & Management – It deals with the allocation of the space according to the usage including the space types, Space standards, building codes and addresses and employee details which lead to an overall portfolio of the organization.

·         Resource Management – This facilitate FMs to organize and co-ordinate employee details and their scheduling to give an optimized output. It consists of Occupants, Staff people and other vendors.

·         Maintenance Management – This encompasses the preventive aspects regarding the maintenance and demands of the supply according to the schedule of the building process.

·         Emergency Management – It deals with precautionary aspects such as disaster management, recovery methods, system and employee safety information.

·         Capital Project Management – Capital management focuses on the most important field related to Construction, Renovation and Move Management which is the movement of cross functional groups to other offices thus reducing move cost and time.

·         Lease Management – IT centralizes all the data related to financial aids of the organization keeping all the records of the lease papers, transactions, and renewal periods of the leased properties.

·         Asset Management - Asset Management enables the facility to keep records of the multiple assets classes such as office furniture, labs equipments, CAD symbols on flooring, telecommunication, cabling fixtures etc.

·         Sustainability -It facilitates the real estate developers to analyze the impact related to the environments phenomenon’s like recycling, emissions, energy. It also manages the certification related to building assessment such as LEED.

Thus CAFM is a beneficial and prominent aspect of the facility management which enhances the production efficiency by managing multiple properties, locate assets and control costs of the assets, synchronization of workplace, space management, environment and financial issues etc.

Fleet Management: Effectual Business Vehicles Management

Fleet management has attained an important position in the effective management of a company's transportation fleet. Fleet management consists of vehicles ranging from cars to heavy load vehicles such as trucks or rail cars.

Fleet management Systems range from an assortment of functions, for instance

• Vehicle financing
• Vehicle maintenance
• Vehicle telematics including tracking as well as diagnostics
• Driver management
• Speed management
• Fuel management
• Health and safety management

To eradicate the risk of vehicle investment, most of the companies undertake fleet management. Fleet Management immensely assist in enhancing efficiency, productiveness and reducing their total transportation and staff costs, offering 100% compliance with government legislation ( duty of care ) and many more. Fleet management can be accomplished by either an in-house team or it can even be outsources to an outsourcing fleet management providers.

Professional Fleet Management provides the following benefits:

• Minimizes Operational Costs: Fleet experts takes the responsibility of maintaining the vehicle be it servicing or inspection which in turn saves a considerable amount as well as employee time.
• Considerably faster Delivery Alternatives: Fleet management ensures that vehicles are prepared to proceed at a moment's notice. Employees can pay attention to managing a delivery as well as can offer lower shipping rates instead of balancing this task with vehicle repairs and maintenance.
• Increased client Interaction:  Investing in assistance for the fleet enables a business to advance its other services as well as boost customer satisfaction.
• Utilization of Advanced Technology: Fleet groups ensure that trucks and other vehicles possess the best quality technology. GPS service assists a fleet get to their desired destination quickly and conveniently in addition to minimizing any resting time and helps to refrain from traffic. Managers can also keep track of vehicles; therefore customers have regular updates on deliveries.
• Raise the Life Span of Vehicles: Businesses that invest in fleet management be assured that they will always have premium quality vehicles all set to go. This increases a business's reliability and eliminates the stress and expenditure of maintaining vehicles.

Room Booking System helps efficiently manage Facilities

Modern-day offices as well as large-sized multinational organizations have an array of departments each of which is assigned a separate responsibility. For purposes of work, there are meetings that may be scheduled between departments or even with an external group such as a client company or maybe an associating firm.  The availability of a Room Booking Software Module can significantly assist in the efficacy of facility management within a company. There is considerably less scope of misunderstandings as well as last minute cancellations as a consequence of unavailability of assets. Room booking system is a computer application with which is an organized layout of facilities allocation is possible.

There is a detailed listing of existing facilities highlighted in booking software. One prompt look into it will provide the user a list of all meeting as well as conference rooms available together with those that have already been reserved. The application of booking system facilitates both companies and other external facilities such as conference room and meeting room facilities on hire as well as the same at big hotels. Utilizing this software application, there is absolutely no room for confusions and mix-up of bookings possible. Further customization can also be carried in the booking software wherein details can be marked accordingly. Food, water along with other arrangements such a

s sound as well as visual equipment could also be noted down for better references.

You can avail the following benefits by installing Room Booking Software:

• It helps in streamlining as well as management of scheduled processes in real-time.
• It facilitates in managing rooms as well as resources in several locations and sites.
• It enables to search for rooms and resources by location, availability and features as well as instantly reserve them.
• It enables to request equipment, catering or setup services when you book your meeting space.
• Create invitations as well as service requests automatically, that enables you to be well prepared long before the meeting occurs.
• Generates once, regularly repeating or arbitrarily repeating meetings, or reserve multi-room bookings with different service requests.
• It sends automated emails to employees on waiting list.
• It helps in tracking room and resource usage with built-in and user-friendly reports.