Friday 31 May 2013

Room Booking System helps efficiently manage Facilities

Modern-day offices as well as large-sized multinational organizations have an array of departments each of which is assigned a separate responsibility. For purposes of work, there are meetings that may be scheduled between departments or even with an external group such as a client company or maybe an associating firm.  The availability of a Room Booking Software Module can significantly assist in the efficacy of facility management within a company. There is considerably less scope of misunderstandings as well as last minute cancellations as a consequence of unavailability of assets. Room booking system is a computer application with which is an organized layout of facilities allocation is possible.

There is a detailed listing of existing facilities highlighted in booking software. One prompt look into it will provide the user a list of all meeting as well as conference rooms available together with those that have already been reserved. The application of booking system facilitates both companies and other external facilities such as conference room and meeting room facilities on hire as well as the same at big hotels. Utilizing this software application, there is absolutely no room for confusions and mix-up of bookings possible. Further customization can also be carried in the booking software wherein details can be marked accordingly. Food, water along with other arrangements such a
s sound as well as visual equipment could also be noted down for better references.


You can avail the following benefits by installing Room Booking Software:
  • It helps in streamlining as well as management of scheduled processes in real-time.
  • It facilitates in managing rooms as well as resources in several locations and sites.
  • It enables to search for rooms and resources by location, availability and features as well as instantly reserve them.
  • It enables to request equipment, catering or setup services when you book your meeting space.
  • Create invitations as well as service requests automatically, that enables you to be well prepared long before the meeting occurs.
  • Generates once, regularly repeating or arbitrarily repeating meetings, or reserve multi-room bookings with different service requests.
  • It sends automated emails to employees on waiting list.
  • It helps in tracking room and resource usage with built-in and user-friendly reports.


Thursday 16 May 2013

How CAFM Software helps in making Facility Management an Easy Task?



Technological Advancements has made everything easy and quick. Same thing goes with Facility Management as Facility Management is an area that really demands great precision, on time updates and a hassle-free, easy to use way to execute the daily processes. The area necessitates competent manpower to make sure that not even a single issue occurs, in case anything goes wrong, rectification needs to be carried out right away to ensure that the pipelined things aren't impacted.

Computer Aided Facility Management (CAFM) Software facilitates in easing the job of a Facility Manager and his team. CAFM Software helps in executing Facility Management by means of computer. CAFM Software providers have made the software so user-friendly and customized that any type of industry can integrate the software into their system and manage their facilities in an affordable and a time saving manner.
With CAFM software, it is possible to integrate the systems of your clients and vendors with yours in such a manner that they get the access to task lists, orders, stock as well as invoices and you can keep track of the same as well . This ensures a robust unambiguous bond between your vendors and clients as well as leaves no room for communication errors. Your incorporated system can be accessed through internet and thus, your clients can be in contact with you even from a faraway place.

CAFM software can be employed in all types of business, small, medium or large-sized. The CAFM Software is a modular and user-friendly end-to-end solution appropriate for all FM businesses that includes Facility Services, Building Services, Air Conditioning, Heating, Electrical, Property Maintenance, Plumbing, and Fire & Safety and so on. The sectors that can be benefited utilizing this computer aided facility management software includes the Human Resource department, project management, service and maintenance, projects as well as finance.

The advantages of employing a CAFM software in your business is that you get precise and accurate listings, it is possible to handle your clientele in a more satisfactory manner, enabling them to have more faith in your organization due to this integrated clear system. Besides, your efficiency enhances, productivity improves and your team ought to put in a really small amount of effort. The probabilities of issues and glitches are also lowered to a minimum.

The only tricky part of the Computer Aided Facility Management software is that you ought to have a competent team which has gone through comprehensive training in operating the system. The software vendors can help you with training as well as consultancy services and maintenance or upgrades of the software on a regular basis. Training is essential so that your Facility manager is aware of how the system functions, how to troubleshoot problems and making the best use of this software to the company's benefit.

In the nutshell, the CAFM system is beneficial you in various manner. First and foremost, it minimizes your expenses, superior data organization and management can be achieved. Moreover, efficient space allocation, lowering the number of transfer expenses, fast and real time information supply and above all, improved efficiency and productivity.  Thus, everything you thought a Facility Manager ought to perform is carried out by the CAFM software, with minimum cost, far more efficiency and with ease.


Wednesday 8 May 2013

Importance of Facility Management system

In the previous era, organizations and companies experienced a tough time managing their facilities such as manpower, job orders, work in progress, assets, equipment's,  machinery, processes, and a lot more. Primarily because the manual look-out on these matters was very time consuming and took a lot of effort. This was significantly the reason why the functioning costs went increasing whilst the productivity kept falling however the owners and businessmen kept blaming the inefficiency and illiteracy of the manpower.
Nowadays, organizations have started relying on FacilityManagement software to manage facilities. This software is a built-in management tool that eases the work of managing facilities and provides clientele transparent business dealing, therefore ensuring client satisfaction. Facilities Management System aids in streamlining your business easily and effectively.

Technology facilitates us to automate systems as well as manage everything from a single centralized location as well as from diverse remotely connected locations. The Computer Aided Facility Management software of a CAFM Software System is among such technological advancement by means of which we can centralize and decentralize control of our facilities as well as its management.

Reasons for opting Facilities Management System
  • There are a number of advantages of a Facilities Management System which form the basic intent behind businesses opting it for their facility management requirements.
  •  Facility Management Software helps in saving cost. Installing FM Software in your company will look after all your major processes; keep you informed on everything, thus minimizing your overheads on utility costs, unanticipated shut-downs as well as technical crashes, etc.
  • With the use of the Computer Aided Facility Management System, you can store all your date right from contracts to service bills, orders, jobs, etc in the computer, which makes you go paperless. This can help you save significant amount for you and retrieving data becomes fast and simple, even from remote locations.
  • With the potential to access your job list as well as order statuses, the clients feel content to be involved in a transparent dealing, that makes them even more convinced about your company, thus leading to more satisfaction and goodwill for your company.
  • It is extremely effortless and hassle-free as you do not have to manually keep an eye on the machines, building as well as facilities, you simply need to go to your system and access details and modify them whenever required. It is well suited also because now it is not necessary to memorize the inspection dates or update dates, the computer software will notify about it whenever the due date arrives.
  • With the use of computer aided facilities management system, your performance as well as efficiency gets a boost as the amount of physical labor reduces and effortless while stress-free desk job makes your employees relaxed and prompt in their jobs.
  • The system gets updated on the regular basis. If a new version or technology is launched, you can contact software manufacturers and they'll consult you by sending a team who can upgrade it for the better. Thereby, your company's equipment as well as technology remains updated always, leaving no room for errors or outdated practices.


The above mentioned points ought to be a few of the many advantages that the Facilities Management Software provides. By selecting appropriate software, you get relieve of your unnecessary work costs and draw more efficiency and profit over time. That's a reason why leading companies as well as organizations went tech-savvy and integrated CAFM system (software) to manage their facilities efficiently.