Thursday 18 July 2013

Asset Management Software helps effective management of company’s assets

Asset management involves management of a company's assets by a team dedicated completely for this task. The company's assets, besides its capital portfolios, additionally entail its infrastructure, plant, property, and human resources.

For instance, consider a situation wherein these assets need to be managed manually. These will be really cumbersome and involve some disadvantages. Firstly, the probabilities of human error increase, not to forget the consumption of the time of the professionals involved. This in turn leads to waste of resources as well as the resulting inefficiencies that decelerate business returns.

The solution to this issue comes from asset management software. The software is designed to monitor company's assets, offer analysis, and thus turn out to be an efficient tool in managing a company's resources. Stated more precisely, asset management software assists to keep track, monitor and analyze business processes as well as resources. It automates the all the tasks which were earlier manually done. This, in turn, enables you to accelerate the work and minimize errors.

Yet another advantage is that people who are associated with manual file management could be diverted to a lot more productive work. Furthermore, skilled professionals will save time in looking for essential information.  This leads to the optimum usage of resources, thus adding to the productivity of the company.

As mentioned, asset management entails the management of all assets in an organization by a professional team. So, to manage these assets, the team essentially ought to know what the assets of a company are. This is where the role of the asset management software comes into picture.



The Asset Management software helps keep a track of an asset. This comprises of its initial purchase value, operating costs, service costs, depreciated value, and upgrades.  The team can then utilize this information to analyze the present value of the asset. The information could also assist the company charge individual departments for the utilization of that asset. The existing value as well as condition of an asset can even help the procurement department of a company wherein the people can determine whether the asset is in a usable condition, requires upgrades, or requires to be replaced altogether.


Asset management software is excellent equipment for a company to handle its assets, analyze data and arrive at business decisions. The asset data is put into a central easy to access repositories. The individual departments could access it by means of the company's intranet. The precise data, accessed at a click of the mouse, may lead to more efficient decisions in addition to a superior management of a company's assets.

Monday 8 July 2013

CAFM Helpdesk – A Crucial Facility Management Functionality

An efficient helpdesk facility is a key component of any successful facilities management functionality. It is essential that calls are managed properly and challenges are handled based on service levels so as to fulfill client expectations as well as illustrate operational efficiency. CAFM Software comprises of an automated help desk solution for effective call handling as well as rapid fault rectification.

CAFM Software facilitates helpdesk team to log, monitor as well as report on asset or service-related incidents with optimum pace, so that a service provider or in-house contractor is utilized proficiently and that client service levels are assessed and maintained. Tasks are processed by means of the system as well as their status tracked as they progress to accomplishment.

Web-based CAFM Software eradicates distance as well as time zone constraints by facilitating a 24/7 helpdesk service. This reduces pressure on centralized helpdesks by providing building users, site-based operatives as well as external contractors with the tools which they require to log, manage as well as supervise operational activities, from remote location, via internet.



A powerful CAFM Software system will offer an intuitive, dynamic as well as user friendly interface which allows prompt job logging and eliminates the possibility of errors. The CAFM Helpdesk will record and manage information like location details, work types, service record, maintenance contracts as well as service level agreements.  It can schedule tasks and manage automatic contractor as well as stakeholder notification. Additionally, CAFM Software will prioritize work, determine recurring calls and handle reactive job financial information. Job records are date/time stamped at every phase as they proceed towards accomplishment. Certain CAFM Software systems facilitate quotations management functionality, which enables to review and compare submitted quotes, that allows the selection of the most cost-effective contractor.

Most advanced CAFM Software systems offer a superior work assignment structure that allows job requests to be configured automatically to pre-select a service provider depending on the type of asset, service, work type or location. Upon notification a system generated, user-definable job work order could be delivered to the service provider by means of their preferred notification means for instant action. The work order could be together with pertinent documents sent as file attachments like plans, procedures, and images and so on.

CAFM Software facilitates helpdesk operators and managers to keep track of the advancement of all reactive maintenance and service events utilizing powerful management and reporting tools, which allow jobs to be tracked against service level agreements. A CAFM Software system can offer automated job escalations depending on the allocated priority to give advanced alert of impending delays as well as enabling corrective measures to be taken. An in depth reporting functionality will offer configurable reports to handle all aspects of job analysis and contractor performance.


As soon as a job is accomplished, a CAFM Software system will compute the total expense of the repair or service utilizing pre-determined, user-definable labor rates as well as material costs. Sub-contractor invoices could be allocated to, and reconciled against, their associated job record, to allow effective cost management. Thus, CAFM Software substantially enhances operational efficiency as well as minimizes costs pertaining to reactive maintenance management.

Tuesday 2 July 2013

How Document Management System is Beneficial?

Any Organization largely depends on information pertaining to business. But can your employees quickly find information they require whenever they need it? In the majority of companies, documents are kept in a number of places such as store rooms, on shared networks or Individual PC hard drives, CDs or Desk drawers. The people who require accessing these documents are usually situated in diverse locations as well.
Document Management System has emerged as an excellent solution for increasing number of businesses - large and small. The proper Document management system will assist your office go paperless which frees up valuable office area which can be put to better utilize as work space for your staff members. Additionally, document management software tends to make your office a lot more eco-friendly.

Document management is an organizational method; it is a technology-based means of storing documents. Documents are kept within a storage space referred to as repository that simplifies managing as well as retrieving the files whenever required. Considering that organizations have different requirements, systems are usually custom made.

Document management generally starts with the electronic document normally we utilize a scanner to convert paper documents into digitized images. When all files are electronic, it happens to be more convenient to organize the information. Additionally, wherein feasible, all new documents are created and saved in a permanent digitized format.


Whenever you ought to retrieve a document from the system, you carry out a search by entering the document's name, the system processes the request and the information is retrieved. Document management systems incorporate security measures to make sure that only authorized users get access. These measures determine which documents specific people will be able to read, and what actions or changes they can make.

Advantages of employing Document Management System

An efficient document management system facilitates companies by making it easier to file, organize, share, retrieve, as well as to secure information.  Employees can also be a lot more productive as they do not need to waste time searching for business critical information. An effective document management system additionally facilitates collaboration, decision, as well as the potential to build upon the work of others.
With a document management system integrated, several people, even those working from home offices or the field, can access as well as work on files simultaneously. Query reconciliation as well as solution is easier, Customer Application Forms documents could be stored for a long period of time without any damages, and Documents cannot get misplaced or duplicated.


Enhanced customer support is yet another significant intangible benefit. Files are at the fingertips of all workforce so that client queries could be answered more rapidly and effectively. Document digitization aids companies as well as governmental organizations to process data conveniently, manual data entry is slow and errors can occur while entering data. Duplication is prevented as well as data could be verified quite easily. Additionally, Companies saves cost in printing as well as copying expenses as well as there is reduced need for onsite as well as offsite file storage space.